The First Congregational Church in Winchester, UCC (FCCW) is seeking bid proposals for the replacement of two exterior doors that will replace existing doors to the church. The current doors are about 95 years old, made of wood and in very poor repair. These doors are some of the most heavily used doors for access to the building.
Background for the project: The FCCW was awarded a grant under the federal FEMA Nonprofit Security Grant Program. The grant award is for the purpose of improving our church’s security through the replacement of three doors, and the addition of security cameras and a silent alarm system. The project must be completed no later than 12/31/2023. This RFP covers only two of the three doors. The third door replacement is on hold at this time.
The new doors must meet industry standards for resiliency in the event of a person(s) seeking to gain unauthorized entry – it should resist a concerted attempt to be breached for at least 10 minutes.
This RFP supersedes all previous RFPs for this project issued late in 2022. We are seeking a general contractor to manage the door replacements.
Description of Existing Doors: The church has two side doors, referred to as the Dix Street (south side) and Vine Street (north side) doors. These lead to a central lobby area on the ground floor. These doors were part of the chancel addition to the building, circa 1924. Each is a single wood door with a curved top, hung in a wood frame. Both doors are out of plumb, and the jams and frame are in very poor repair. These two doors have an electronic latching system wired to the church’s American Alarm “Brivo” access system.
Door Specification: Included with this solicitation for bids are final design drawings for the doors ”FCCW Doors Project 10-12-22” and the “FCCW Doors Project Outline Specifications 02–1-23” which detail the requirements for the new doors. These documents can be accessed within the following on-line folder.
Proposal submissions: FCCW will receive sealed bid submissions at the address below until 12 PM, Wednesday, March 8, 2023. Proposals must include the complete cost of demolition of the openings, reframing and preparation, shop drawings preparation, fabrication, delivery to the site, and final installation and trim and finish work. The contractor will collaborate with American Alarm for the deinstallation of the current electronic latching system and re-installation with the new doors.
There will be a public opening of the bids between the hour of 12PM and 1PM on March 6, 2023 in the Henry Room of the church. Late proposals will not be considered.
Guidelines for the Submission of a Proposal. The Grant conditions require FCCW to be in compliance with federal and Massachusetts procurement rules; in particular, Massachusetts General Laws c.30B, the Uniform Procurement Act. Per M.G.L. c.149 this will include the submission of sealed bids, a bid deposit (5% of total bid), and other requirements of c.30B and c.149. Qualified proposals will stipulate compliance with the specifications of the project or offer functional equivalents detailed in the bid with an explanation as why a deviation from the published specifications is needed.
A qualified bid must include the following certification at the end of the bid document:
The undersigned certifies under penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this paragraph the word ”person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity.
(Name of person signing bid)
Proposals shall be mailed to the church at the address listed below.
The project can begin as soon as possible but should be no later than June, 2023.
COSTS FOR PREPARATION OF PROPOSALS
No payments will be made to cover costs incurred by any Company in the preparation or the submission of this bid request, nor for any other associated costs.
This solicitation is being advertised on the FCCW website, https://fcc-winchester.com, the Daily Times Chronicle, and the Central Register of the Massachusetts Secretary of State, https://www.sec.state.ma.us/spr/cenreg.htm.
For additional information and submission of a proposal please contact:
Bruce Alexander, Project Manager, FCCW Facilities Ministry 21 Church Street Winchester, MA 01890 Email: Bruce_alexander@comcast.net Phone mobile – 617-605-6031; main office – 781-729-9180
Cc: Ed Banzy, Building Manager, Email: email@example.com Phone: mobile – 617-416-2811